Mic. Office 2016

Long gone are the days of grabbing a box of CDs at the store -- today, subscriptions are the norm, but they're not the only way to buy. Because of that, you get several different ways to buy Office 2016, and you'll be forgiven if you don't know which one to pick. Microsoft doesn't exactly make it simple to tell the difference between your choices.

Office Home & Student 2016 includes Word, Excel, PowerPoint and OneNote 2016. Office Home & Business 2016 includes Word, Excel, PowerPoint, OneNote and Outlook 2016. The Professional version includes Word, Excel, PowerPoint, OneNote, Outlook, Publisher and Access.

What is the difference between Office 365 and Office 16?
  • Office 2016 is the newest version of the Office productivity suite (Word, Excel, PowerPoint, etc), typically accessed via the desktop. 
  • Office 365 is a cloud-based subscription to a suite of programs including Office 2016, typically linked to your desktop 
2. Install and use different versions of Office on the same PC
3. Moving Microsoft Office to a new PC
4. Install a FREE word processing program

1. There are three different ways to get Office
Microsoft Office Free
Office.com provides completely free, but slightly limited, online-only versions of Word, Excel, PowerPoint, Outlook and other tools. All you need to use it is a free Microsoft account, which you get here.  Using Office.com, you can edit and create new documents, spreadsheets and slideshows, using many of the same features you'd get with Office on the desktop. In many ways, it's similar to Google Docs, which is also exclusively online and free with a Google account.

With free comes a few limitations. First, the online tools are missing some advanced features you get with the full versions, like tracking changes in Word, advanced chart types in Excel and many slide transitions in PowerPoint.

The other big drawback is that you cannot open and edit files that live on your computer. In order to open a file through Office.com, you'll need to store it in either OneDrive or Dropbox first. Luckily, you can easily save a copy of a file you create or edit to your computer without any hassle. Any changes you make are also automatically saved in OneDrive.

Office 365 Subscription
Office 365 is a monthly or yearly memberships that gets you the full desktop versions of Office, plus cloud storage with OneDrive, email with Outlook, and a bunch of extras.

There are several different types of Office 365 subscription, each getting you different features. The two most popular subscription tiers are Home and Personal. Office 365 Home is meant for families, since up to five people can be on the same membership and you can install the Office apps on up to five different PCs or Macs, plus use the full versions of the Office apps on Android and iOS phones and tablets. You also get 1TB of storage for each person in OneDrive, plus 60 free minutes per month per user on Skype to make phone calls all around the world.

Office 365 Personal is designed for one person with one computer to install the Office apps. You can also use the full versions of the mobile apps, and the subscription includes 1TB of OneDrive storage. Plus, you get 60 Skype minutes every month.

For students, Microsoft also offers Office 365 for free if you attend a qualifying school, college or university. If not, you can get a discounted rate with Office 365 University. It costs $79 (£59, AU$99) for a four-year subscription and you can install the Office apps on two different devices, either two computers or on a computer and mobile device, like a tablet or smartphone.

Office 2016 One time purchase
The last option is to buy a single copy of Office 2016 outright, starting at $150.00, you get just Office 2016 or for $400 you get the lot. If Microsoft adds additional features to Office down the road, the version you get with a one-time purchase will not get them. You'll only get stability and security updates that ensure your software keeps working as it should. When a new version of Office arrives, you'll need to pay to upgrade.

Additionally, once you pay for the software, it's yours to use for as long as you want. This is different from Office 365, where if you cancel your subscription, the Office apps you downloaded with your membership will only run in a reduced functionality mode, which only lets you open and print files, not edit them or create new ones. With a free Microsoft account, you automatically get 15GB of storage space. A one-time purchase of Office 2016 doesn't get you any additional space.

Buy only the apps you need
You may be able to save money if you want just one or two of the Office apps. To find them, don't bother looking on Office.com; go to Microsoft's online store, where you'll find Word, Excel, and the rest priced at $110 each. So, for example, if you need Word 2016 and Access 2016 and nothing else, you can pay $220 instead of forking over $400 for the standalone version of Office 2016 that bundles Access. The individual programs are still limited to one user per license.

Choose your Office
Your product choice can be downloaded here (US) or here (Australia). 

Choose what is right for you

2. Install and use different versions of Office on the same PC
You can have two Office versions on the same PC
  • Install earlier versions of Office first. For example, install Office 2010 before installing Office 2016 (or Office 2013).
  • Make sure all versions of Office are either 32-bit or 64-bit. You can’t have a mix of both
For detailed side-by-side installation information, please see:

3. Moving Microsoft Office to a new PC
If you have Office 10 as well as Office 16 on your computer and plan on updating to a new computer follow the instructions below. Make sure all versions of Office are either 32-bit or 64-bit.

Office 10
  1. Uninstall Office 10 on the old PC FIRST by going to Start/Programs/Programs & Features and clicking uninstall
  2. Keep a copy of the Product Key. Find your product key here. You may need to contact Microsoft if you have problems.
  3. Reinstall Office 10 on your new PC BEFORE installing Office 16.
  4. Office 10 will be need to be updated. Open each program (Word, Excel etc), go to File/Help/Updates

Office 16
To move Microsoft Office Professional 16 to a new PC for a perpetual (owned) Office 16 product it is important to uninstall it from your old computer and to also uninstall the Home & Student version that came with your new computer.
  1. Uninstall Office 16 from your OLD PC
  2. Uninstall the Student version of Office that came with your NEW PC
  3. On the NEW PC go to www.office.com/myaccount 
  4. Click Install 
  5. When installation is finished the product will need to be activated. To do this open Word 16. Open a blank document. Go to File/Account and click on Activate
  6. You will be prompted to sign into your Microsoft account then you will receive notification that your computer has been added to your account. (see Fig 1 below)
  7. Close word and reopen. Go to File/Account and you will have notification that all your Office products have been activated with your microsoft email address (see Fig 2 below)
Fig 1. Steps 5 & 6 above go to File/Account/Activate and sign in to Microsoft
Fig 2. Reopen Word and go to File/Account. Your product is activated.

To change Microsoft Office Professional 16 to a new PC's for a subscription (rented) Office 16 product
  1. On the NEW PC go to www.office.com/myaccount 
  2. Click the red INSTALL button, you will see the Deactivate Install on the next page
  3. Click Deactivate
  4. Next go to your OLD PC and uninstall Microsoft Office 2016.
  5. On your NEW PC click the Install button to reinstall the product on your new PC
  • Select the either the 32 or 64 bit versions for both Office 10 and Office 16
  • Uninstall and install the earlier version of Office first eg install 2010 before 2016
  • If you have problems activating Office please call Microsoft in Australia on 132058

The alternative to buying Microsoft Word is to download a free word processing program. A recent comparison of various programs and concluded that AbleWord was preferred choice.

Their website says that AbleWord is a very capable word processing application that can read and write most popular document formats including PDF's. It is fully featured, supporting image formatting, tables, headers & footers and includes spell checking and print preview functions. Best of all it is totally free even for commercial use.

AbleWord is suitable for the following file types:-
  • Microsoft Word® (doc, docx)
  • Adobe® PDF (pdf)
  • Rich Text (rtf)
  • Plain Text (txt)
  • HTML (html, htm)
And suitable to the following operating systems:-
  • Windows XP SP2
  • Windows Vista
  • Windows 7
  • Windows 8 and 8.1 
  • Windows 10
Download AbleWord at http://www.ableword.net/downloads.html.